Job Opening: Administrative Assistant

Organization: Black Mamas ATX

Salary: $50,000 to $53,000 per annum based on experience

Reports To: Executive Director

Status: Full-Time, Non-Exempt

Location: Remote (Central Texas based preferred for local event support)

Application Deadline: May 10, 2026

Position Overview

Black Mamas ATX is seeking a highly organized, tech-savvy, and mission-driven Administrative Assistant to support our growing remote team. In this full-time role, you will be the backbone of our administrative operations, ensuring that our internal systems run smoothly so our programmatic team can focus on the vital work of Black maternal health. The ideal candidate is a proactive problem-solver who understands the nuances of doula work and is committed to the health and sovereignty of Black birthing people.

Key Responsibilities

1. Executive & General Communications

• Correspondence & Calendar Coordination: Proactively manage complex email inboxes and digital calendars. This includes triaging communications to ensure timely responses, identifying urgent priorities, and coordinating internal and external meetings to optimize team productivity and prevent scheduling conflicts. 
• Internal Correspondence: Draft professional memos, letters, and internal announcements as directed.
• Telephone & Message Management: Serve as the primary point of contact for the organization’s main phone line. Professionally screen and route incoming calls, provide general information about BMATX services, and maintain a centralized message log to ensure all inquiries receive a response within a reasonable time. 
• Newsletter Production: Draft, format, and distribute two digital newsletters, ensuring consistent branding and community engagement.
• Social Media Management: Draft, schedule, and post engaging content across social media platforms. This includes program announcements, community spotlights, and health education that aligns with the BMATX mission.
• Public Announcements: Coordinate the distribution of digital assets and flyers for upcoming events to partner organizations and local community boards.

2. Digital Operations & Tech Management

• Workspace Administration: Maintain and organize the organization’s Google Workspace, ensuring file structures are logical and accessible.
• Project Tracking: Update and manage tasks within Monday.com to keep team projects on schedule.
• Intranet Maintenance: Regularly update the team’s internal Google Site (Intranet) with current policies, resource links, and staff announcements.
• Donor & Data Systems: Assist with data entry and basic reporting within donor management and client data platforms to support fundraising and programmatic tracking.

3. Administrative Support & Logistics

• Meeting Governance: Coordinate scheduling for team and board meetings. Attend sessions as needed to capture detailed notes, organize action items, and share summaries with relevant stakeholders within 24 hours.
• Event Coordination: Provide administrative and logistical support for community events, fundraisers, and Sister Circle gatherings (including vendor communications and RSVP tracking).
• Excel Reporting: Maintain spreadsheets for tracking expenses, inventory, or community outreach metrics.

Qualifications & Experience

• Technical Proficiency: Advanced skills in Google Workspace (Docs, Sheets, Slides, Sites), Excel, and Monday.com. Experience with donor platforms and email marketing tools is highly preferred.
• Mission Alignment: A foundational understanding of the Black maternal health crisis and the role of doula support. Commitment to reproductive justice and Black Mamas ATX’s core values.
• Remote Work Mastery: Proven ability to remain productive, organized, and communicative in a fully remote environment.
• Communication Skills: Exceptional writing and editing skills with the ability to adapt tone for different audiences (donors, clients, healthcare partners).
• Organizational Excellence: A systems-thinker who enjoys creating order out of complexity and has a high attention to detail.

Requirements

• Reliable high-speed internet and a dedicated remote workspace.
• Ability to attend occasional in-person meetings or events in the Austin area.

Benefits & Compensation

Black Mamas ATX values the health and well-being of our staff. We offer a comprehensive benefits package including:

• Health & Wellness: Medical, Dental, and Vision insurance coverage.
• Security: Life insurance and Short-Term Disability (STD) coverage.
• Time Off: Generous Paid Time Off (PTO), dedicated Sick Leave, and Paid Parental Leave.
• Flexibility: Remote-work environment with a focus on work-life balance.

Funding Disclosure

These positions are grant-funded. While Black Mamas ATX actively works to maintain and diversify its funding streams to ensure long-term role sustainability, employment in these positions is contingent upon the continued availability of funding.

Black Mamas ATX is an equal opportunity employer. We strive to build a team that is reflective of the community we serve and strongly encourage candidates with lived experience relevant to our mission to apply.